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TRS Section On Radiation Oncology

Bylaws

(Adopted April 4, 1987)

ARTICLE I - NAME

The name of the Section shall be the Section on Radiation Oncology of the Texas Radiological Society.

ARTICLE II - AIM AND PURPOSES OF THE SECTION

The objectives of the Section shall be to: Promote the highest possible standards of practice of Radiation Oncology; provide a forum to stimulate fruitful interchange among its members; seek improvement in the education and training of Radiation Oncologists; promote clinical and laboratory research into the frontiers of knowledge of the specialty; strengthen the bonds and interchange with allied disciplines and technology aides; and provide continuing appraisal, evaluation, and development of the socioeconomic aspects of the practice of Radiation Oncology toward providing optimum patient care. This Section shall aim to represent the majority of Radiation Oncologists in scientific and socioeconomic matters in the State of Texas.

ARTICLE III - MEMBERSHIP

Section 1
Membership in the Section shall be of three categories: (A) Full Membership, (B) Associate Membership, and (C) Retired Membership.

Section 2 - Qualifications for Membership
Members of this section shall be members of the TRS. (A) Full Membership shall be reserved for Active members of the TRS who limit their practice to Radiation Oncology. (B) Associate Membership shall be reserved for members of the TRS with a demonstrated interest in the aims of Radiation Oncology, such as Radiologists who are unable to limit their practice to Radiation Oncology, Radiation Physicists, Radiobiologists, and other specialists with allied interests. (C) Retired Membership shall be awarded those members or fellows who have retired from the active practice of Radiation Oncology because of age or disability, such change in status shall be upon the written request of the individual member and approved by the Board of Trustees of the TRS. Retired members shall have all other privileges of the original membership status except shall not vote or hold elective office.

Section 3 - Applications for Membership
Members of the TRS seeking membership into the Section on Radiation Oncology will be accepted in the same manner and in the same method as provided for in Article I, Section 1, of the Bylaws of the TRS. The applicant will simply designate his preference in the Section on Radiation Oncology and the application should be endorsed by two members of the Section certifying the applicant's qualifications for membership. The names of new members in Radiation Oncology elected to the Section on Radiation Oncology will be forwarded by the Secretary of the TRS to the Secretary of the Section on Radiation Oncology for inclusion in the roster of Section members.

ARTICLE IV - OFFICERS

Section 1 - Elected Officers
The officers of the Section on Radiation Oncology shall consist of the Chair; the Vice-Chair who shall be the Chair-Elect, and who shall serve as the Program Chair; the Immediate Past-Chair; the Secretary-Treasurer; and one Member-at-Large.

Section 2 - The Executive Committee
The Executive Committee shall be the elected officers. The Chair with the approval of the Executive Committee may create additional, temporary, or standing committees to deal with the needs of the Section. Each committee shall have a chairman and each committee will be required to submit a written report at each annual meeting to be circulated to the members and preserved by the Secretary.

The continuity of the archives for the Section shall be ensured by the Secretary¬-Treasurer of the Section.

ARTICLE V - DUTIES OF THE OFFICERS AND STANDING COMMITTEES

The Chair of the Section shall have power to call meetings and to conduct the business of the Section according to Sturgis Rules of Order. He shall be responsible for the agenda of all meetings under his Chairmanship. He shall assume office at the close of the annual meeting of the TRS and shall announce the new membership of committees. He shall appoint the necessary members of the committees, other than the elected members of the Executive Committee. He shall fill temporary vacancies in the offices of the Section.

The Vice-Chair of the Section shall be the Chair-Elect. He shall replace the Chair when necessary and assume all duties and responsibilities of the office, either temporarily or for the remainder of the term in the case of the permanent absence of the Chair. The Vice-Chair of the Section shall serve as the Chair of the Program Committee, and shall have responsibilities for the scientific sessions at the annual meeting and the Interim Meeting. The Secretary-Treasurer of the Section shall keep the minutes of the meetings of the Executive Committee and the general meetings of the Section. He shall be responsible for the maintenance of permanent records of the Section. He shall be responsible for keeping a list of all members, their addresses and telephone numbers and for issuing a revised directory of the Section whenever so indicated by the Executive Committee of the Section. He shall gather the applications for membership in the Section, and shall transmit the applications and all pertinent information to the Secretary of the TRS. He shall inform the Section membership of decisions taken by the Executive Committee and general meetings of the Section, as well as newly elected members, and officers and Committee members at their election. He shall be responsible for carrying out the mailing and collection of ballots whenever a mail ballot is necessary. He shall make arrangements for special Section meetings, and notify all members, one week or more in advance, of the meeting, place, date, and time. He shall be responsible for submitting relevant information from time to shall be the officers of the Section and shall be empowered to conduct the business of the Section.

ARTICLE VI - NOMINATIONS

A Nominating Committee shall be appointed by the Chair of the Section before its final annual meeting, at which final meeting nominees for the offices of Chair-Elect, Secretary-Treasurer, and Member-at-Large shall be presented to the membership. Additional nominations may be made from the floor at the last annual meeting when elections take place.

ARTICLE VII - COUNCIL OF AFFILIATED REGIONAL RADIATION ONCOLOGY SOCIETIES

Chair of the Section on Radiation Oncology shall serve as the representative of the TRS Section on Radiation Oncology to the Board of Representatives of the Council of Affiliated Regional Radiation Oncology Societies, a special Chapter of the Texas Chapter of the ACR.

ARTICLE VIII - ELECTIONS

The members of the Section shall elect the officers of the Section at the time of the annual meeting. The newly elected officers shall assume their duties at the close of the meeting at which they were elected and shall hold office until the election of the successors. Only Full Members of the Section shall be entitled to vote or hold office. The officers of the Section, and members of the Executive Committee, shall hold office for no more than two years with the exception of the Secretary who can be re-elected, to serve a total of three years. Previous officers of the Section may be re-nominated for office, but not before three years have elapsed since they last served.

ARTICLE IX - AMENDMENTS

Proposals for amendments to the Bylaws of the Section on Radiation Oncology may originate in the Executive Committee of the Section or from any member of the Section in good standing. Proposals for amendments shall be sent to the Secretary of the Section, who will present them to the Executive Committee of the Section at the next meeting of that body. Proposed amendments shall then be sent to all members of the Section with the recommendations of the Executive Committee. Discussion and a vote for approval or rejection of proposed amendments may take place at any regularly scheduled meeting of the Section or a special meeting called by the Chairman of the Section, but not earlier than two weeks after the mailing of any proposed amendments to the membership. Amendments shall be adopted after a favorable vote of two-thirds of the voting members attending.

Section 1 - Annual and Regular Meetings
All annual and regular meetings shall be held in accordance with Article 7, of the Bylaws of the TRS. The Program Chair of the Section shall be charged with providing an educational and scientific program. The Chair of the Section is responsible for the agenda of the business meeting of the Section.

Section 2 - Special Meetings
Special meetings of the Section shall be called in accordance with Article 6, Section A2, of the Bylaws of the TRS.

Section 3 - Quorum
A quorum shall consist of a minimum of 20% of the voting members of the Section.

ARTICLE X - CONFLICTS

In the event of a conflict between the Bylaws of the Section on Radiation Oncology of TRS and the Bylaws of the TRS, the Bylaws of the TRS shall prevail. No amendment or Bylaw shall be contrary to the chapter status of the ACR or to the Constitution and the Bylaws of the TRS.